> ## Documentation Index
> Fetch the complete documentation index at: https://docs.ret.systems/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing Users and Roles in Clever School Systems

> Add staff to Clever School Systems, assign module-specific roles, and control permissions across Administrators, Managers, Owners, and Approvers.

Every person who uses Clever School Systems needs a user account. As an Administrator, you invite users by email and assign the roles that determine what they can see and do.

## Inviting Users

<Steps>
  <Step title="Go to Administration > Users">
    Select **Administration** in the main sidebar, then choose **Users**.
  </Step>

  <Step title="Add a new user">
    Click **Add User** and enter the staff member's email address.
  </Step>

  <Step title="Invitation is sent">
    The user receives an invitation email with a link to set up their account.
  </Step>

  <Step title="Assign roles">
    Once they accept the invitation, you can assign them roles.
  </Step>
</Steps>

<Tip>
  Users can log in with email/password or via a linked social media account.
</Tip>

## Understanding Roles

| Role              | Scope               | What they can do                                                   |
| ----------------- | ------------------- | ------------------------------------------------------------------ |
| Administrator     | Whole system        | Enable modules, manage all users, access all settings              |
| Manager           | Per module          | Configure module settings, assign owners, run reports              |
| Owner             | Per module item     | Responsible for specific areas or items; receives review reminders |
| Approver          | Per module          | Approve submissions (e.g. risk assessments, documents)             |
| Staff / All users | All enabled modules | View and interact with content they are assigned to                |

## Assigning Roles

To assign roles, go to **Administration > Users**, find the staff member, and assign roles on a per-module basis.

Most modules require at least one Manager to be assigned before other staff can use them.

<Warning>
  Until a Manager is assigned to a module, Administrators receive weekly email reminders to complete the assignment.
</Warning>

## Login Options

Staff can log in to Clever School Systems using either of the following methods:

* **Email and password** — a standard account created when accepting the invitation
* **Social login** — for example, signing in with a Google account

<Tip>
  Social login makes it easy for staff who don't want to remember an extra password.
</Tip>