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Follow the steps below to enable the Enrolment module, invite parents to complete their child’s enrolment form, and import the results into your MIS.
Initial setup requires Administrator access.

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Quick Start

1

Enable the module

Go to Administration > Modules and enable Enrolment.
2

Assign an Enrolment Manager

Go to Administration > Users and assign the Enrolment Manager role to the appropriate member of staff.
3

Open the module

Reload the page and select Enrolment from the sidebar.
4

Add students

Upload your new intake in bulk for annual admissions, or add individual students for in-year admissions.
5

Send invitations

The system emails parents with a secure link to complete the enrolment form online.
6

Monitor responses

Track which families have submitted their forms and send reminders to any outstanding families.
7

Export to MIS

Once all responses are in, export the ATF file and import it into your MIS.

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What Parents Provide

Parents complete a structured online form covering:
  • Contact details and home address
  • Medical information (conditions, medications, allergies)
  • Educational background and additional needs
  • Consents: trips and visits, use of photographs, and biometric data

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Importing into Your MIS

The DfE ATF (Admissions Transfer File) is the standard UK format for transferring pupil admission data between schools and MIS platforms. Clever School exports a valid ATF file once parents have completed their enrolment forms. To import it:
  1. Download the DfE ATF file from the Enrolment module.
  2. Open your MIS and locate the student import or admissions import function — this is usually found under Admin, Data, or Admissions depending on your provider.
  3. Select the ATF file and follow your MIS provider’s import steps. The process is supported by all major MIS platforms including SIMS, Bromcom, Arbor, and iMPACT.
  4. Print additional information (medical, educational) per student for physical office records — this data supplements the ATF import and is not included in the file itself.
Use the bulk upload for your main annual intake and the individual add option for in-year admissions throughout the year.